• English
  • Japanese

FAQ System and data migration

FAQ (Frequently Asked Questions)

C. System and data migration

  1. Can email data be transferred?
  2. What kinds of data or settings do not automatically migrate?
  3. Will there be a period of time during migration to the new system when mail will be unusable?
  4. Will a one year transmission service for anybody who will leave from Keio University which is a service provided by the present system.
  5. Do I have to do migration procedure? If it is necessary, what migration procedures are necessary?
  6. I mainly use email addresses that are not Keio mail. I send email to Keio mail from other email addresses and occasionally view email using the web screen of Keio mail. In this case, is it necessary for me to do the migration procedure?
  7. I have not looked at the Keio mail web screen for several years. I do not expect to see it in the future either. I don’t have to do the migration procedure, do I?
  8. I do not use Keio mail and transfer email received by a Keio mail address to another email address. Do I not have to perform the migration procedure?
  9. Occasionally I read email with Keio mail, but I do not particularly need email data. Do I not have to do migration procedure because I do not need email data?

(Q1) Can email data be transferred?
(A1) Mail or folders already on the server will be automatically transferred to the new system. No email will be lost. However, it will take a few weeks to transfer all users’ data, so according to the timing of the transfer of the data on the system side, part of the information such as whether or not email is read, or its distribution among folders will not be reflected in the new system (no email will be lost excluding some data which is appended to execution type files (.exe) that cannot be handled by the new system for security reasons). Please check whether or not it is correctly transferred during the migration confirmation period. Regarding the confirmation method, please see About the migration procedure. And plans are for the old and new system to operate in parallel during the migration confirmation period and for email to be transmitted to both systems.

(Q2) What kinds of data or settings do not automatically migrate?
(A2) Address records, schedules, SPAM settings, Web files, individual Web, and other contents set in options (filter, transmission settings, etc.) cannot migrate automatically, so please transfer data and settings you need yourself during the migration confirmation period. Please be forewarned that some functions and settings may not be provided on the new system. (Regarding the mailing list, see About migration of the mailing list.) For the migration method , please check About the migration procedure.

(Q3) Will there be a period of time during migration to the new system when email will be unusable?
(A3) At this time, there are no plans to stop it.

(Q4) Will a one year transfer service for anybody who will leave from Keio University, which is a service provided by the present system, continue?
(A4) This service will continue. Details of the service are now being considered.For details, see “Introduction to Google Apps and precautions concerning changes to the service.

(Q5) Do I have to do migration procedure? If it is necessary, what migration procedures are necessary?
(A5) 1.First answer the Keio mail (Google Apps for Education) migration process check sheet (will be announced soon). Answering can confirm if you have to do a migration procedure, and if it is necessary, what the migration procedures are.
   2.If there were migration procedures as a result of answers to the check sheet, please do the migration procedure between November 11 2014 and March 2, 2015.

(Q6) I mainly use email addresses that are not Keio mail. I send email to Keio mail from other email addresses and occasionally view email using the web screen of Keio mail. In this case, is it necessary for me to do the migration procedure?
(A6) On the other email address side, it is not particularly necessary to change settings in order to forward to Keio mail, but there are cases where it will be necessary to perform migration procedures on the Keio mail side. Use the Keio mail(Google Apps for Education) migration process check sheet to confirm whether or not you have to do the migration procedure.

(Q7) I have not looked at the Keio mail web screen for several years. I do not expect to see it in the future either. I don’t have to do the migration procedure, do I?
(A7) There are cases where migration procedure will be necessary. In the case where email that has reached Keio mail is forwarded to another email address to be read for example, it will be necessary to that forwarding settings migrate with Keio mail as the migration procedure.

(Q8) I do not use Keio mail and transfer email received by a Keio mail address to another email address. Do I not have to perform the migration procedure?
(A8) No. Migration procedure is necessary because it is necessary to take procedures so forwarding settings migrate with Keio mail.

(Q9) Occasionally I read email with Keio mail, but I do not particularly need email data. Do I not have to do migration procedure because I do not need email data?
(A9) No. Except for data, there are cases where it will be necessary to perform the procedure to migrate settings etc. in order to read email.

Update History

  • July 3, 2014: Revision of contents of Q1, A2 and A4
  • July 7, 2014: Revision of contents of Q4
  • September 30, 2014: Revision of contents of A4
  • October 31, 2014: Adding contents to QA5~QA9
  • November 6, 2014: Revision of contents of A1,2,5,6

Last-Modified: November 6, 2014

The content ends at this position.