Sharing Text

If you share a document text you can show the text to another member or jointly edit the document text.
There are three ways to share: "Viewer" that allows only viewing, "Commenter" that allows viewing and entering comments, and "Editor" that also permits editing.

1. Attach a check to the Text you want to share then click on the icon.

2. Set the [Publication Scope] and [Role (Access permissions)].

[Publication Scope]

[Role (access permissions)]

2-1. When publishing in [Restricted] mode

(1) For restricted publication, specify the ID of the user to be shared.

(2) After specifying the ID of the user you want to share with, specify the "role (access permissions)" for that user. You can also set whether or not to [Notify people] the sharer when the setting is completed and the [Add expiration].

* If you want to share a document with outsiders who do not have a Google account, please see below.

2-2. When publishing in [慶應義塾] mode

(1) Sharing is usually done by obtaining a shared link and presenting it to the sharer.
Specify the "role (access permissions)" for the "Keio University tenant user" who knows the shared link.

In this case, please make sure that "Must have link to access" is checked (selected) in the searchable items! If "Can find in search results" is checked (selected), searching within the tenant will allow access to the file without knowing the link.

(2)Once you have finished setting the "Role", click "Copy Link" to get the shared link.

The shared link looks like this. Please share this with anyone you want to share it with.

2-3. When publishing in [Anyone with the link] mode

(1) Sharing is usually done by obtaining a shared link and presenting it to the sharer.
Specify "Role (access permissions)" for "Anyone on the Internet" who knows the shared link.

(2) Once you have finished setting the "Role", click "Copy Link" to get the shared link.

The shared link looks like this. Please share this with anyone you want to share it with.

3. Notes on publishing files (videos, etc.) on Google Drive

(1) If you do not want shared files (videos, etc.) to be downloaded, click the gear icon in the top right corner of the sharing settings screen.

(2) A separate screen will appear. Uncheck the [Viewers and commenters can see the option to download, print, and copy] checkbox

* The download restrictions apply to users whose sharing privileges are "Viewer" or "Commenter", so please check the sharing privileges when setting up the restrictions.

(3) Enter the email addresses of the users you wish to share with in the "Add user or group" field, select [Editor] or [Commenter] or [Viewer] and click [Send].
(If you do not want to be notified by email at the same time as the sharing settings, uncheck the Notification checkbox to avoid email notification.)

4. After setting up a share, you can click the Share icon again to set a sharing expiration date or transfer ownership.

5. The status of the shared document file will change, confirming that it has been shared.

6. The following email notification will be sent to the shared recipient. (only if you checked [Notify people])

Continue to explanation about Sharing a Folder.

Return to Google Drive Users Manual for explanations about other features.